It can be easy to focus on the cuisine and entertainment aspects of your wedding reception. However, you are keeping your loved ones in one location (or a few) for practically an entire day. Don’t overlook these details which will help you ensure that everyone leaves happy.
Communicate your wedding and reception site(s) clearly with maps, apps or emails well ahead of time (including a map with your wedding invitation is ideal). It’s also a great idea to include a contact text or cell number for those out of town guests who may become lost or your elderly relatives who are not so good with directions or their cell phones.
The photographs lull
Have some options for your guests during that awkward time between the ceremony and the reception while the wedding pictures are being shot. Often, there is up to a four-hour span where your guests are literally all dressed up with nowhere to go. Have an outdoor garden space with some appetizers available, a city park and a picnic, or provide some local sightseeing opportunities for your guests.
Many couples have a family member host an open house, while others simply tell everyone to go and hang out back at their hotels for awhile. More couples are inviting everyone to join them for photos. However, if you are visiting multiple locations, have the directions available ahead of time to prevent lost-in-traffic situations.
Caterers are reporting a growing trend for green wedding fare. While this can be a more expensive choice, many couples compromise by offering organic greens and custom salad options. Having one organic meal option is better than none. Consider opting for an organic table wine, beer or spirit as well.
Non-alcoholic fun drinks
While cocktails can be a big part of the fun factor at the reception, not everyone imbibes. You need to be mindful of your younger guests, loved ones in recovery and those who simply don’t enjoy alcohol. Have some delicious mocktail options or put up a sign up at the bar that virgin drinks are happily made on request. This way, everyone can enjoy a fancy cocktail without feeling awkward.
Are you getting married in the hot summer sun? Do you need to have umbrellas on-hand just in case of a downpour? Taking the typical weather in your area into account is a huge thing you shouldn’t forget about. Having some comfort items on hand (shade sails, outdoor tents, fleece throws, propane heaters, parasols or umbrellas, handmade fans, extra sunglasses etc.) can drastically improve your guests’ comfort level. Make these part of your guest favors and take care of two birds with one stone.
Popsicles, flavored ice cubes or ice cream cake
The majority of weddings take place during the warmer months. Ensure no one overheats by providing some cool treats throughout your reception. Think rehydration and fun and then decide on what will work best. Incorporate your color theme for the ultimate attention to detail.
How many times have you been at a wedding with sticky, messy hands? Perhaps your child needs to have his face cleaned and the only bathrooms are occupied. Don’t leave your guests in a lurch when it comes to easy clean-up options. Have decorated boxes of wet wipes strategically placed around the reception venue to prevent the peanut sauce from staining Aunt Gertrude’s favorite blouse.
These simple details and others like them will help ensure that all of your guests’ are warm, dry, clean and content throughout your wedding reception. If you don’t want to keep up with the particulars on your special day, you should opt to have a professional handle all of the minutiae for you.
Table Decor and More offers wedding planning and day-of coordination services as part of our all-inclusive wedding packages. We will handle every detail of your special day so you’re free to focus on what’s truly important — having fun and making memories that will last a lifetime.
Contact Table Decor today to learn more about our services. Call us at 704-823-7806 or use the Contact form on this page to schedule a free consultation. We look forward to hearing from you.
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